Housing Lottery Changes
In an email sent out to the student body today, the Office of Housing and Residential Life highlighted changes to this year’s housing lottery. Here’s what’s going to be different:
No separate NCA lottery. Citing reasons of too much paperwork for both staff and students, this process will be integrated into the regular housing lottery.
Expansion of NCA Accessibility. While potential NCA groups of all-seniors will still be considered first, the process has expanded to allow more juniors and potentially sophomores to apply for this housing. The emails states:
What this means is that groups of all seniors go before mixed senior/junior groups, who go before mixed senior/sophomore groups. Each mixed group will also be ordered by #’s of class years: all seniors will select before a group of seniors/1 junior, who will select before a group of seniors/2 juniors…..and so on until all seniors have cycled through. Within each of those cohorts (all seniors; senior/1 jr; senior/ 2 jrs…..), you will be lined up by the senior with the ‘best’ or lowest lottery number.
End of the “Half Bed” Rule. An four person NCA no longer needs at least two seniors, and an eight person NCA no longer needs four seniors. However, choosing to live with mostly non-seniors diminishes the likelihood of getting this housing.
Creation of “Animal Free” Buildings. Gund, Mather, Farr, and Manning, are all to be animal-free residence halls. Students with or in the process of getting an ESA (Emotional Support Animal) should not apply to live in these buildings.
Read the full email below:
Attached is the Housing Lottery Document. There are changes from last year intended to improve the Lottery process, so please read it carefully in its entirety.
The Office of Housing and Residential Life wants to ensure that everyone understands these changes, so a more detailed explanation is described below.
Before we get to the changes, two items that will remain the same are 1) the Lottery will take place over three nights in the Gund Commons Ballroom. In previous years, the entire Lottery process was done on one Saturday in the KAC. Last year, after receiving feedback that this was not ideal for many students, we decided to try a different process by having the Lottery over multiple nights in the Ballroom. Students responded very positively to this change. With some minor tweaks to improve check-in and timing, we will continue this process. 2) No points or point reductions. In the past, students had points depending on their class year that may have been reduced by living in division or for other reasons. These points affected your lottery number. While it may have served a purpose at one time, it is currently outdated. The points were removed last year with no issues and will not return this year. 3) Break Housing buildings for next year’s Thanksgiving, Winter, and Spring Breaks will be the same as this year: open buildings include Mather, Gund, Farr, Old Kenyon, Manning, and all apartments and program houses. All other buildings will be closed for breaks. If this is significant for you, please keep these open/closed buildings in mind when you are selecting.As we continued to receive feedback from students to make the Lottery process simplified and equitable, the following changes will take place:
*please note that rising seniors are referred to as ‘seniors,’ rising juniors are referred to as ‘juniors,’ and rising sophomores are referred to as ‘sophomores.’
First, there will not be a separate process for the NCAs. This means no separate applications, NCA lottery numbers, and times for selection during the Lottery. Having the extra paperwork and lottery number was often confusing for staff and students.
Second, we have decided to expand the old NCA selection (a true seniority process) to the rest of campus. Similarly to how students were placed in order of class year first and then by their random lottery number, that will occur for all apts. and residence halls this year. What this means is that groups of all seniors go before mixed senior/junior groups, who go before mixed senior/sophomore groups. Each mixed group will also be ordered by #’s of class years: all seniors will select before a group of seniors/1 junior, who will select before a group of seniors/2 juniors…..and so on until all seniors have cycled through. Within each of those cohorts (all seniors; senior/1 jr; senior/ 2 jrs…..), you will be lined up by the senior with the ‘best’ or lowest lottery number. After every senior cohort has gone through (every senior has been housed), we will move on to the juniors and do the same thing (all jr. first, then jr./1 sophomore, then jr./2 soph…). Finally, we will have the all sophomore groups select.
This also means that students will no longer be required to have half the beds filled by the class year day/time you are selecting in. For example, if there is a group consisting of one senior and seven sophomores and there is an 8-person apt. left when it is their time – that senior can pull up those seven sophomores. Please note that this is highly unlikely, but the example is used to illustrate that there is no ‘half-bed’ rule anymore. Please also note seniority system will take place for residence hall rooms as well as apartments. The ‘group’ also includes double and triple rooms. For example, a senior can room with a junior in a double room in Old Kenyon, but this ‘sr/1 jr. group’ will select after all senior groups have gone. They will select during the ‘sr/1 jr’ cohort – in order of lowest to highest sr. lottery number. Students looking for singles will be basically a ‘group of one’ so they will select during the all senior, all junior, or all sophomore cohort times (in order of lowest to highest lottery number for that cohort).
Please make sure to refer to the attached Lottery document for your “group’s” appropriate day and time for housing selection.
We have made these changes due to feedback we have received about fairness within our seniority process. This true seniority system will allow for seniors, who have been here the longest, to get ‘dibs’ on their first choice of housing before juniors and sophomores. Likewise, juniors will have the best chance under this system to get their first choice of housing left after the seniors have picked, but before the sophomores select. Of course, your lottery number by cohort will still play a part…
This seniority process does not apply to Division, Theme, Programmatic, or Accommodation Housing (which are housed prior to Lottery).Lastly, we are creating ‘Animal Free’ buildings. These buildings will be Gund (FY), Mather (FY/UC), Farr, and Manning. If you are someone with an approved Emotional Support Animal (ESA) for next year or believe you may possibly apply for one next year, please do not select into these buildings at lottery. If you do, you and your ESA will be moved to another building. On the other hand, if you are someone with severe allergies to animal dander or have an opposition to animals possibly living close to you, selecting one of these areas may be a great option. We will not have animal free apartments, as each apt. has it’s own airflow and venting. But please keep in mind that if you select an apartment, you may have an animal living next door to you. Also, by living in an ‘Animal Free’ building, you are still able to have a pet fish in a 10-gallon aquarium, as outlined in the Student Handbook’s pet policy. Animal Free generally refers to no ESAs.After reading the Lottery Document, should you have any questions, please contact the Office of Housing and Residential Life at firstname.lastname@example.org or by calling 740.427.5142. You may also stop by our office in Gund Commons, top floor on Monday-Friday from 8:30-noon and 1-4:30 p.m. In addition, Housing will also be tabling in the Peirce Atrium on Wednesday, March 2 from noon-1 pm and on Thursday, March 3 from 5:30-6:30 p.m.The seniority based housing policies for this year’s housing lottery were made by the Office of Housing and Residential Life with consultation by the Housing and Dining Committee of Student Council. Students interested in joining the committee are encouraged to email email@example.com or come to a weekly meeting, 5pm in Bemis Music Room.Thank you,Office of Housing and Residential Life